Shared Classroom Reservations
By reserving a BSB room you are acknowledging that you have read and will follow the BSB building guidelines. For any questions or concerns, please contact bsb@baylor.edu or call 254-710-2400.
Room Reservations
- All BSB shared classroom requests must go through Astra and contain all required information filled in (room number requested, dates, times, number of people, details/description of event, faculty member and department overseeing, a/v needs, etc.)
- Request will be declined if information is missing.
- Instructions on how to submit a request.
- Astra will not allow requests less than 72 hours in advance.
- At the beginning of each semester priority of BSB room scheduling is given to first Academic and SI sessions classes the first week, the second week of classes BSB department requests, the third week of classes student organization request will be reviewed - with priority given to those organizations within the sciences.
- A confirmation email will be sent once the request is approved. Print and keep confirmation to present as validation of the reservation of the room.
- Any changes or cancellations to requests must be emailed to bsb@baylor.edu. Please do not submit a new request for an existing reservation.
- If the room requested is not available, an alternate room, based on availability, will be assigned or other recommendations made.
- All rooms must be returned to their original setup.
- Furniture and equipment may not be moved from one room to another.
- The back patio and 2nd floor elevator landings of the BSB are available for reservations for events. The same process is followed to submit a request for these areas in Astra. When filling out the form, in the “Assign a Room” tab, search under 'Room" filter for "elev" or "patio".
- For any tables and chairs needed, a work order must be placed to Baylor Facility Services.
- Requests must include setup and take down dates and times, instructions of the setup, and that the area used needs to be cleaned at the completion of event.
BSB CONFERENCE ROOM SCHEDULING
- BSB conference rooms are reserved through Cbord and are card swipe access only. Please click the CBORD link for more information on how to reserve these rooms. Departments not within the BSB are asked to email bsb@baylor.edu with the event name, date(s), time(s), and if known specific room they would like to request. The Director’s office will work to find an appropriate room to accommodate if possible.
BSB Scheduling Priorities:
- BSB courses, exams, SI Sessions, & BSB Department requests
- All class and labs are requested through the Registrar’s Office.
- Any classroom or lab change requests must also go through the Registrar’s Office.
- All Final Exams are scheduled by the Registrar’s Office.
- Contact the Registrar’s Office if changes are desired.
- Make-up exams must be put into Astra with the information of what department, professor, course, and student included.
- Requests for BSB Departments and Faculty will not be reviewed until the second week of the semester on a first come, first served basis.
- All class and labs are requested through the Registrar’s Office.
- BSB student groups
- First must get approval though Student Activities Connect for each event that is requested. Once approved, download, and email the approval pdf to bsb@baylor.edu by following these steps:
- Log in to Connect
- Click on your account icon in the top right corner of the screen
- Click ‘Submissions’
- Under ‘My Submissions’, click ‘Events’
- Click the name of the event request
- Click the printer icon on the right side of the screen to export a .pdf copy of the event submission
- This must be turned in before putting requests into Astra.
- Requests will not be reviewed and processed until the third week of the semester on a first come, first served basis.
- First must get approval though Student Activities Connect for each event that is requested. Once approved, download, and email the approval pdf to bsb@baylor.edu by following these steps:
- Other BU departments
- Requests will not be reviewed until the third week of the semester on a first come, first served basis.
- Other student groups
- First must get approval though Student Activities Connect for each event that is requested. Once approved, download, and email the approval pdf to bsb@baylor.edu by following these steps:
- Log in to Connect
- Click on your account icon in the top right corner of the screen
- Click ‘Submissions’
- Under ‘My Submissions’, click ‘Events’
- Click the name of the event request
- Click the printer icon on the right side of the screen to export a .pdf copy of the event submission
- This must be turned in before putting requests into Astra.
- Requests will not be reviewed and processed until the third week of the semester on a first come, first served basis.
- First must get approval though Student Activities Connect for each event that is requested. Once approved, download, and email the approval pdf to bsb@baylor.edu by following these steps:
- External Groups
- External groups wanting to hold an event on campus must first make their request through the Baylor Institutional Events office.
- For details and policies visit the Baylor Institutional Events website or call 254-710-4150.
- All groups are subject to the Facilities Use and Campus Solicitation Policy and the guidelines of the Baylor Sciences Building.
- Following the approval of Baylor Institutional Events, the Baylor Department that is the sponsor of the External group may contact the BSB Director’s office at bsb@baylor.edu about reserving space.
- External groups wanting to hold an event on campus must first make their request through the Baylor Institutional Events office.